Posted: Thursday, January 25, 2018 6:30 PM
Job Description This Position is located in Brooks, California SUMMARY Under direct supervision, provides support to the Administration Department and Tribal Council. Assists other departments, as requested. DUTIES AND RESPONSIBILITIES: Office Operations Prioritizes and monitors workflow; seeks confirmation and clarifying information, and ensures supervisor is aware in advance when deadlines cannot be met. o Completes a high volume of work, managing competing deadlines, and maintains composure under pressure. Using Outlook, provides notice of meetings, events, and other obligations; provides follow-ups and reminders via phone and email. Maintains calendars for multiple individuals as well as group schedules. Keeps department directors/managers, tribal leaders, and others informed of last-minute changes. o Reviews incoming mail; logs, scans, and ensures accurate and timely distribution. Answers phones, interacts with staff and outside visitors, ensures information/messages are complete and relayed appropriately (written form, email, text). o Reviews documents with close attention to detail (language, vocabulary, spelling, grammar, punctuation, sentence structure, etc.), identify errors and suggest edits. Maintains organized and up-to-date records retention systems, including Tribal Council meeting materials, minutes, resolutions, and other important governmental documents. Reviews dated materials with retention schedule and prepares paperwork to request document destruction. Maintains department supplies, manages copier service calls, and ensures copier paper remains full. Maintains database of business, government, and tribal contacts. Tribal Council & Other Meetings Copies, organizes, and distributes materials and documents such as meeting minutes, resolutions, contracts, and reports. Sets up for weekly Tribal Council meeting, ensures equipment is running correctly. Remains at office until Tribal Council meeting adjourns, clears meeting materials, and safeguards materials in Administration Department. Monitors Tribal Council meeting progress and keeps presenters informed of timing changes. Coordinates other meetings for up to 30 people, securing room/conference site, recommending catering options, audiovisual needs, and appropriate room set-ups, preparing nametags/nameplates. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of standard office principles and procedures. Ability to learn and comply with specific policies and procedures relating to tribal administration. Knowledge of word processing and database software (Microsoft Word, Outlook, Excel, PowerPoint, Access). Knowledge of Visio and Publisher a plus. Knowledge of basic math principles. Knowledge of principles of business English, grammar and punctuation. Knowledge of principles of telephone etiquette. Skill in using general office equipment such as multi-line telephone system, fax, copiers, computers, electronic messaging, and electronic calendaring. Skill in communicating effectively with others both orally and in writing; maintains effective working relationships with those contacted in the course of business. Skill in dealing effectively with staff at all levels within the organization (peers, department directors and managers, tribal leadership, and tribal citizens). QUALITIES & ATTRIBUTES o Maintains a professional image commensurate with position supporting high level of organizational leadership. May be privy to confidential information and work product; maintains confidentiality and recognizes when level of discussion or information is outside the position’s purview. Exhibits self-motivation, strong work ethic, honesty, integrity, confidence, loyalty, flexibility, and adaptability. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to sit, talk or hear, use the hands and occasionally lift light objects (up to 25 pounds) and perform other similar actions during the course of the workday. MINIMUM QUALIFICATIONS: AA or business school certificate preferred and five years of secretarial support experience, or any equivalent combination of training and experience. Company Description The Yocha Dehe Wintun Nation (Yocha Dehe) is an Indian tribal government recognized by the United States. As a federally-recognized tribe, Yocha Dehe possesses the inherent authority to govern its own lands and people, and manage its own affairs, for the overall health and welfare of the Tribe and its citizens. Through an independent government, Yocha Dehe has established systems and operations designed to achieve the Tribe's various mission and values, which include fostering education and cultural renewal, protecting natural resources and achieving environmental sustainability, engaging in community giving and partnerships, securing economic self-sufficiency through sound business, and more generally, protecting the overall health and wellness of the Tribe's people. In its various endeavors, Yocha Dehe engages, and possesses government-to-government relationships, with the United States, the State of California, and other local governments and agencies.
• Location: Sacramento, Woodland
• Post ID: 21727677 sacramento