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Posted: Tuesday, February 6, 2018 1:28 PM

Los Rios Community College District

Confidential Administrative Assistant I
Job Posting Number: C00513P
Salary: $4,175.40 per month
Closing Date: 02/26/2018

Complete job description and application available online at: http://jobs.losrios.edu/postings/6373

Position Summary

Positions in this class are assigned to executive managers. Incumbents perform complex and varied secretarial and clerical duties under limited supervision of the administrator within a framework of standard polices and procedures. Extensive knowledge of the district-wide or college-wide scope of the office to which the position is assigned is necessary, as well as the exercise of independent research, knowledge, and judgment. Coordination of office activities has district-wide significance. Reports, documents, and records prepared and maintained by incumbents are often of a confidential nature. Contact with non-district persons, agencies, and organizations, requiring tact and diplomacy, is frequent.

This job class is responsible for the coordination of a number of program areas, establishing workload priorities and accomplishing necessary duties in a timely and efficient manager. There may be lead responsibility for temporary and student employees. [For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting Job Descriptions click here].

This position is assigned to the Chancellor’s office located at 1919 Spanos Court Sacramento, CA 95825.

Assignment Responsibilities
● Incumbents perform a wide variety of support and clerical services, assisting with administrative duties and details.
● Researches and compile data for administrative reports.
● Takes minutes at meetings exercising judgment and discretion in editing and composition; prepare correspondence, memoranda, agendas, reports, and other materials, including information of a confidential nature, from rough draft, shorthand dictation, or machine transcription.
● Independently composes correspondence or memoranda involving technical requests and general information.
●Interviews callers.
● Answers questions concerning college and district activities or programs.
● Interprets college and district procedures to staff, students, and the public.
● Handles complaints.
● Refers inquirers to appropriate information sources.
● Schedules appointments.
● Makes arrangements for travel, meetings, and conferences.
● Sets up and maintain confidential and legal files and records.
● Edits reports, check records, and other data for accuracy, completeness and conformity with established standards.
● Compiles a variety of statistical data including budget requests and account balances.
● Operates a variety of office machines including but not limited to computers, printers, copiers, and fax machines.
● Maintains expertise in various computer software programs applied to specific tasks.
● May take the lead for temporary and student employees.
● Performs related duties as assigned.

At the District Office:
● Maintains district policies and regulations, coordinating any revision thereof, assuring proper board approval, and distributing final copies.
● May assist in ongoing control and maintenance of district-wide course inventory, required familiarity with college curricula.
● Using course inventory, dispenses information to callers, referring as necessary to the colleges for admissions/counseling services.
● May be required to become a notary public.

Minimum Qualifications
Type 50 nwpm. Typing test/certificate required.

(Typing tests must be taken BEFORE the job posting closes. Typing Certificates must be attached to the application by midnight of the closing date. Typing Certificates expire one year from the date the typing test was taken. Typing Tests taken through an online service/agency will not be accepted.)

EXPERIENCE: Two years of administrative assistant experience.

Promotional: One year of experience with Los Rios Community College District performing Administrative Assistant or Confidential Administrative Assistant duties. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District).

EDUCATION:
Completion of two years of college-level course work in business, office administration or related discipline; OR, a Bachelor’s degree or higher in any subject area. (Additional qualifying experience may be substituted for the education requirement on a year-for-year basis).

Have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

The Los Rios Community College District is an equal opportunity employer, and does not discriminate regardless of race, color, sex, religion, age, sexual orientation, national origin, ancestry, disability, medical condition, political affiliation or belief, or marital status.

• Location: Sacramento, Sacramento, CA

• Post ID: 21822157 sacramento
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