Posted: Sunday, October 1, 2017 8:38 PM
PURPOSE OF THE POSITION: The Charts & Records Coordinator works closely with Director of Charts and Records, coordinates the security and confidentiality of client's records. The incumbent is familiar with the Agency policies and procedures and ensures that the services are documented and comply with the governing agencies and the accreditation standards. This also includes the electronic record, Avatar. The Charts and Records Coordinator collaborates with program's departmental supervisor regarding documentation deficiencies, and ensures requests for client information is in compliance with Agency and HIPAA policies regarding confidentiality and access to clinical records. MINIMUM QUALIFICATIONS: Incumbent should be proficient in Microsoft Office. Excellent oral and written communication skills, proven leadership qualities, dependable and punctual, attention to detail, ability to handle multi-tasks, and must be comfortable discussing new procedures with staff. Must have leadership ability; and able to interact with agency staff as well as individuals outside of the agency. Bilingual, baccalaureate degree or equivalent combination and experince are preferred. In absence of the Charts and Records Coordinator Site Lead and/or when volume dictates the Charts and Records Coordinator Floater will alternate within the agency to different sites as or when needed daily, weekly, and/or monthly to assist with tasks below. Oversees consumer's records including multiple electronic systems, Department of Mental Health IBHIS, Avatar - agency's EHR system, IM (Iron Mountain achieve discharge records) and verify consumer's medical information in State Meds systems; scanning, assembles and maintains paper. Ensure that the staff follows security standards, which includes key control policy. Provides support to staff regarding policies and procedures. Collaborate with site administrators and/or directors regarding documentation deficiencies. Ensure consumer's records are maintained thinned, relocated to the offsite location, is organized, follows retention standards, and files documents on a weekly bases. Verify documents to current table of contents; label indexes for each section; consistent chart labeling; and updating new consumer's log. Communicate with supervisor any concerns, issues, necessary training, or responsibilities which may need additional clarification and/or support. Provides additional administrative support for the programs on site as need.
• Location: Fair Oaks, Sacramento
• Post ID: 19201872 sacramento