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Posted: Tuesday, January 30, 2018 5:52 PM


Administrative Assistant
TRISTAR Insurance Group, Inc Rancho Cordova, CA USA

POSITION SUMMARY: Under general supervision, performs clerical and administrative work to assist Branch Manager and claims staff in daily operations of claims office.

● Processes internal and external reports as directed by Manager.*
● Recaps and reconciles monthly invoices and allocates to departments.*
● Coordinates maintenance of facility and equipment within office.*
● Orders office supplies, ensuring timely and accurate deliveries.*
● Organizes and maintains office supply room ensuring accurate count of back-up supplies.*
● Develops forms and spreadsheets for claims and administration use.*
● Organizes and maintains files for administration, budgets, and monthly statistics.*
● Performs receptionist duties as needed.
● Compiles statistical reports and adds to existing report binders.*
● Coordinates the vendor calendar and makes appointments with vendors ensuring no overlap.*
● Composes and types routine correspondence.
● Coordinates and arranges meetings and prepares meeting rooms and meetings documents.
● Coordinates incoming and outgoing mail and e-faxes and routes documents to correct recipient.*
● Copy, scan, and fax documents as needed.*
· Other duties as assigned
*Essential Job Function

● High school diploma or GED (minimum).
● One (1) year experience working in administrative office environment.
● Knowledge, Skills and Abilities:
● Ability to prioritize multiple tasks and meet strict deadlines.
● Possess very strong written and verbal communication skills.
● Aptitude for accurate, detailed work and meeting deadlines while maintaining high quality work product.
● Possess strong organizational and recordkeeping skills
● Courteous telephone skills.
● Proficient keyboarding skills and 10-key operation.
● Ability to work independently, as well as in cooperation with work group.
● Working knowledge of Word and Excel.

Other Qualifications:

Experience working in an insurance office in an administrative capacity desirable.

• Location: Rancho Cordova, CA, Sacramento

• Post ID: 21690452 sacramento is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018